Typing in the birthdays
- Write one person per line: the name, then the date. "Grandma Rose, March 4", "Leo 17 June" and "Aunt May, 11/23" all work. The date can also come first.
- Add the birth year if you know it, like "Leo 17 June 2015". Then choose whether the calendar prints the year, the age or only the name.
- Check the line under the box. It says how many birthdays were read and lists every line it could not read, with the reason, such as a missing name or a day that does not exist.
- Pick a layout, paper and color, download the PDF and print it at 100 % or actual size so the lines keep their height.
Within each month the birthdays are sorted by day, so you can paste them in any order. If you would rather write by hand, leave the box empty and print the blank calendar.
Collecting birthdays from family and friends
Start with what you already have. Old cards, a phone's contact list, a wedding guest list and last year's planner may already hold many of the dates. Write them into the box as you find them, then look at which months stay empty and who is missing.
For the rest, ask. A short message to a family group or a note in a holiday card works well: "I am making a birthday calendar. When is yours, and the kids'?" Asking one person in each household for everyone who lives there saves a lot of messages. For a class or a team, pass a sheet around and let everyone write their own name and date. Only collect birth years from people who are happy to share them, and print names only if that is all you need.
Where to hang it
The one-page layout suits a spot you pass every day: the fridge door, the inside of a kitchen cupboard, a notice board by the front door or the wall next to your desk. Print it on heavier paper or slip it into a clear sleeve so it lasts for years.
The monthly pages work like a flip calendar. Punch two holes at the top and hang them on a hook, or keep them in a ring binder with your cards and stamps. The Notes and gift ideas column gives you room for a size, a wish someone mentioned or an address, right next to the date.
A routine for the first of the month
A calendar only helps if you look at it before the day. On the first of each month, check the birthdays in this month and the next. That gives you time to plan.
- Buy cards for the whole month in one trip, and write them the same week.
- For cards you mail, check the delivery times of your postal service and send them early enough, especially abroad.
- Note gift ideas in the Notes column whenever you hear one, so you are not starting from nothing.
- Add the dates of the coming month to the calendar you use every day, on paper or on your phone.
Anniversaries and keeping it current
The calendar has no fixed type of date, so you can add wedding anniversaries, the day a friend moved, or the date a pet joined the family. Write it into the name, like "Sam and Kim, anniversary, June 21, 2010". With Age switched on, the number in brackets is then the years since that date.
People join and leave your circle. Babies are born, friends marry, and some dates drop off the list. Keep the text you typed in a note on your computer or phone, so you can paste it back in, change a line and print a fresh copy. Pick a fixed time for it, for example every January or whenever you buy a new planner, and add new dates in pen until then.
More tools for birthdays
The age calculator shows someone's exact age in years, months and days on any date, the weekday they were born and how long until their next birthday. The countdown timer counts the days, hours, minutes and seconds to a date you pick, and you can share it as a link or add the event to your calendar. The days between dates calculator counts the days, weeks and months between two dates, for example from today to a party.
For the presents themselves, the printable gift list has columns for the idea, the budget and the price, with tick boxes for bought, wrapped and given. For appointments and holidays next to the birthdays, print the 2027 calendar.
Frequently asked questions
Is the birthday calendar free?
Yes. Print it as often as you like, for your own home, a classroom or an office. There is no signup and no watermark; one small line at the bottom of each page names our website.
Does it work for every year?
Yes. The calendar has no weekdays and no year, only the months and their days, so a birthday written on March 4 is right in any year. February has 29 lines on the monthly pages, so leap-day birthdays have their own place.
How do I type the birthdays?
One person per line, the name and the date in any order, for example "Anna, March 4", "Anna 4 March", "Anna, 3/4" or "Anna 1990-03-04". Commas are optional. A year after the date, like "March 4, 1990", lets the calendar print the birth year or the age. Lines that cannot be read are listed under the box with the reason, and they are left off the calendar until you fix them.
Is 3/4 the 3rd of April or March 4?
That depends on where you live, so the page asks. Under "Dates like 3/4 mean" you choose March 4 or 3 April. The page starts with the order that fits your browser language. Dates with a month name, like "4 March", and dates written as 1990-03-04 always read the same way.
Should I print the birth year or the age?
The birth year never goes out of date, so it suits a calendar that hangs on the wall for years. The age is handy for a party or a card, but it is only right for the year you pick next to it, so you would print a new copy each year. Lines without a year show just the name either way.
What happens when a month has many birthdays?
On the one-page layout every month box has the same number of lines. When one month needs more, the lines in all boxes move closer together. If a month still has more birthdays than lines, the page tells you which month and how many are left out; switch to one month per page, which has a line for every day and fits several names on one day.